Ready to send your first invoice? It's very easy to do.
There are a few ways of creating it, but first you have to locate the customer you wish to send it to.
Now that your customer has been selected, you can add invoice details. If you have an accounting system, CRM, or Broker Management System (BMS), make sure that the information in your system matches the data entered in your invoice.
Specify your invoice number. The invoice id should be unique.
Set the Invoice Date and its Due Date.
Set the billing period if required.
In the invoice description, enter the line items.
Specify who pays the transaction fees
Next you will indicate who should pay the payment processing charges. This is a very valuable feature of our platform because it allows you to assign the charges to the customer, yourself, or to split them evenly between the two of you. You can configure these settings for every payment method available in your account.
Select Credit Card
Specify who should pay SimplePin’s standard credit/debit transaction fees: the customer, the issuing company, or split 50/50. Our default fee is 2.9% of the total amount of the invoice plus $0.30 per transaction.
Select Bank Account
Specify who is paying SimplePin’s standard bank account fees: the customer, the issuing company, or split 50/50. Our default flat fee is $2.99 per transaction.
Optionally, you can add a comment in the text box below that will be visible to your customer.
That's it! If you're not quite ready to send your invoice, save it as a draft and come back to it when you're ready. It's like sending an email!
When the invoice is generated, we create a unique payment link. This can be delivered to your customer in a number of ways.
Option 1. Send the payment link via email using SimplePin.
Simply click on the send button and we'll deliver the payment link for you. After you hit send, you'll be redirected to a list of your invoices where your new invoice will appear with the status “SENT”.
Option 2. Create a payment link and send it yourself via email.
Let's say you'd like to include the invoice in a larger email (with attachments etc.) from your own email account. Follow these steps:
Note that at this point the invoice is locked for editing. If you go back to your list of invoices, the status will show 'Link'.
Don't forget to send your email with the payment link!
Option 3. Payment link via a QR code
You also have the option to add a QR code to a paper invoice. This allows your customers to scan it from their mobile devices and pay right away. The QR code comes in handy if you send paper invoices to your customers. The process of creating the QR code is exactly the same as creating a link. You can create the QR code during link creation, or you can generate a QR code on an existing invoice.
Option 4. Invoice activation code for your paper invoice
Not all customers are digital. Some don't even have email! SimplePin provides an easy-to-use functionality that will help you move your customers to a digital world. It's done by providing the customer with a generic payment link (e.g. simplepin.com/pay) and a unique invoice code (DF5R-3K68) which can be printed on a paper invoice. The process of creating a payment code is exactly the same as creating a link; you can create the code during the link creation process or you can generate the code on an existing invoice.
Now that your payment link is out, let’s see what happens when a customer pays your invoice.
Want to know more about SimplePin? Call our toll free number: 1 800 727-4136. You can also email us at email@example.com, or contact us through our website at simplepin.com/contact-us or request a demo with one of our product specialists.